Privacy Policy

This privacy policy sets out how St Hughs School, uses and protects any information that you give St Hughs School, when you use this website.

St. Hugh's School (Woodhall Spa)

1. Introduction
St. Hugh's School ("the School," "we," "us") is committed to protecting the privacy and security of your personal information. This notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
St. Hugh's School is the "Data Controller" for the personal data we process.

2. The Personal Data We Collect
We may collect, store, and use the following categories of personal information about you via our website:
Contact details: Name, address, telephone number, and personal email address.
Technical Data: IP address, browser type and version, time zone setting, and location (collected via cookies).
Preference Data: Your interests, preferences, and feedback provided via surveys or forms.

3. Lawful Basis for Processing
Under the UK GDPR, we only process your data when we have a legal basis to do so. These typically include:
Consent: Where you have given us clear consent to process your data for a specific purpose (e.g. signing up for a newsletter).
Contract: Where processing is necessary for a contract we have with you (e.g. processing an admissions enquiry).
Legal Obligation: Where we need to comply with the law.
Legitimate Interests: Where it is necessary for our interests (or those of a third party) and your interests and fundamental rights do not override those interests (e.g., improving our website performance).

4. How We Use Your Information
We use the information gathered via our website to:
Manage admissions enquiries and visits.
Send promotional materials or newsletters (where you have opted in).
Improve our website, services, and user experience.
Monitor website usage through anonymised analytical data.

5. International Data Transfers
We use Campaign Monitor (provided by Freshview Pty Ltd) for our email marketing. Your name and email address are stored on servers located in the USA. We ensure that such transfers are protected by appropriate safeguards, such as Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner’s Office (ICO).

6. Data Retention
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Our retention periods are governed by our Data Retention Policy, available upon request.

7. Your Rights
Under data protection law, you have the following rights:
Right of Access: You can ask for a copy of the personal information we hold about you. No fee is usually charged for this service.
Right to Rectification: You can ask us to correct inaccurate or incomplete data.
Right to Erasure: You can ask us to delete your data in certain circumstances.
Right to Withdraw Consent: Where we rely on consent (e.g., marketing), you can withdraw it at any time.

8. Cookies
Our website uses cookies to distinguish you from other users. You can manage your preferences through our Cookie Banner or by adjusting your browser settings. For detailed information, please see our Cookie Policy.

9. Contact Us & Complaints
If you have any questions about this privacy notice or how we handle your personal information, please contact our Data Protection Officer (DPO):
Email: office@st-hughs.lincs.sch.uk]
Address: St. Hugh's School, Cromwell Avenue, Woodhall Spa, Lincolnshire, LN10 6TQ
You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).